How to Access and Add New Bids in QuickSourceBids

The QuickSourceBids feature allows users to create, manage, and track bid requests efficiently. 

This article will walk through how to:

• Access QuickSourceBids
• Start a new bid request
• Enter bid details step by step
• Add vendors to the bid
• Review and release the bid

Accessing QuickSourceBids

Log into VIVE and navigate to QuickSourceBids from the left-side menu.

Click the "ADD NEW QUICKSOURCE BID" button in the top-right corner.

This will open the bid creation screen, where you can begin entering details for the new bid.

________________________________________________________________________________________________________________

Naming the Bid & Selecting a Site

1. Enter a Bid Name in the provided text field.
2. Use the search table to find and select the Site associated with the bid.
3. Click "NEXT" to proceed.

Tip: Use the search bar to filter results by site name, city, state, or ZIP code.

Entering Location & Contact Information

1. Enter the Work Location Information (Address, City, State, ZIP).
2. Add the Bid Contact Information:

• First & Last Name
• Phone Number
• Email Address

Once all fields are completed, click "NEXT" to proceed.

Tip: Click "REMOVE CONTACT" if a different person should be assigned.

Setting Bid Dates, Pricing & Instructions

Select Bid Dates:

• Reminder Date (Notification before the bid is due)
• Bid Due Date (Final submission deadline)
• Start Date (Project/work start date)

Enter Pricing Details (Optional):

• Click "ADD ADDITIONAL LINE ITEM" if you require itemized pricing.

Provide Bid Instructions:

• Type any specific instructions or upload a document by clicking "UPLOAD FILE(S)".

To add a new bid, users must either:

• Upload a file containing bid details
• Manually enter bid information following the structured process

Once complete, click "NEXT".

Adding Vendors to the Bid

There are two options for adding vendors:

• VIVE Vendors – Select from pre-approved vendors in the system.
• Unregistered Vendors – Manually enter vendor details for those not yet in the VIVE system.

Adding a VIVE Vendor

1. Click "ADD VIVE VENDOR(S)".
2. Use the search bar to find vendors by name, trade, location, or status.
3. Select the vendor and click "CONTINUE".

Adding an Unregistered Vendor

1. Click "ADD UNREGISTERED VENDOR(S)".
2. Enter the vendor’s name, contact details, and address.
3. Click "SAVE" to add them to the bid.

Note: Unregistered vendors must register with VIVE before being awarded a QuickSourceBid.

Reviewing & Releasing the Bid

Review all bid details, including:

• Work Location
• Contact Information
• Bid Dates
• Vendors Added

If everything is correct, click "RELEASE AND EMAIL VENDORS" to send the bid request.

Tip: Click "PREVIOUS" to go back and make any changes before finalizing.

Once released the bid will be successfully added to your bids and display a confirmation pop-up.

Best Practices

• Ensure all bid details are accurate before releasing.
• Use the search and filtering tools to quickly locate vendors.
• Monitor bid statuses in the QuickSourceBids dashboard after submission.

________________________________________________________________________________________________________________

Need More Help?

For further assistance, contact VIVE's customer service:

Available 9:00 am - 6:00 pm Monday - Friday EST

• Online chat under the "Help" icon
• Email: support@getvived.com