Contract Management in VIVE Vendor Details

Contract Management in VIVE is a powerful feature that allows users to efficiently manage all contracts associated with a Site. This tool helps users stay informed about contract renewals and plan ahead for bidding out contracts that are approaching their expiration date.

By leveraging the Contract Management feature, users can:

• Keep track of awarded vendors and contract details.
• Set reminders for contract renewals.
• Monitor expiration dates and plan for new bids.
• Filter and search for contracts using key parameters.

Navigating to the Contracts Section

To access the Contract Management in a Vendor's Details feature:

1. Log in to your VIVE account.
2. Navigate to the "MY VENDORS" section on the left-hand menu.
3. Select the Vendor you want to view contracts information about.
4. Click on "CONTRACTS" in the left menu panel for that vendors details.

Understanding the Contracts Interface

Once in the Contracts section, you will see a searchable and filterable table with the following columns:

• Contract Name – The name assigned to the contract.
• Awarded Vendor – The vendor awarded the contract.
• VIVE Vendor – Indicates whether the vendor is part of the VIVE network.
• Start Date – The contract start date.
• Reminder Date – A customizable date to receive a reminder about the contract.
• Expiration Date – The contract’s end date.
• Total Value – The financial value associated with the contract.

You can use the search bar at the top to look for specific contracts and apply filters based on contract attributes.

Filtering and Searching Contracts

• To refine the contract list, use the search bar at the top.
• Filters allow sorting by date, vendor, contract value, and status.
• Clicking on a specific contract will provide more details about its terms and history.

Resetting Filters

If filters are applied and you want to reset them, click the "RESET RESULT FILTERS" button at the top-right corner.

Exporting Contract Data

For reporting purposes, contract data can be exported using the "EXPORT" option available on the right-hand side of the interface.

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Managing Contracts Effectively

• Set Reminder Dates – Use the reminder feature to ensure no contract is overlooked.
• Monitor Expiration Dates – Plan ahead for renewals or new bidding processes.
• Keep Vendor Information Updated – Ensure that awarded vendor details are accurate.

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Need More Help?

For further assistance, contact VIVE's customer service:

Available 9:00 am - 6:00 pm Monday - Friday EST

• Online chat under the "Help" icon
• Email: support@getvived.com