Responding to a Bid (QuickSourceBids)
Vendors invited to submit a bid through VIVE's QuickSourceBids platform (RFP Tool) can follow the steps below to view, respond to, and submit their proposal for consideration.
Access Your Dashboard
- Log into your VIVE account.
- On the Dashboard, locate the To-Do or Bids & Invites section.
- Click the bid invitation link under Bids & Invites or navigate directly to the QUICKSOURCEBIDS tab.
Review Bid Details
You will be directed to the QuickSourceBids page with detailed proposal information:
- Work Location: View the project address.
- Contact Details: Client contact info is listed here.
- Bid Dates: Review due date, project start date, and reminder date.
- Bid Instructions: Follow any specific client notes (e.g., separating labor and materials).
Enter Bid Information
Complete the form on the right-hand side of the screen:
- Proposed Start Date / End Date: Use the date picker tools to select dates.
- Labor: Enter the cost for labor only (required).
- Materials: Enter the cost for materials only (required).
- Total Price: Automatically calculated from the labor and materials fields.
- Bid Comments: Add any clarifying notes or details about your proposal.
Note: Fields for Labor and Materials are mandatory. A comment or document upload is also required to submit the bid.
Upload Supporting Documents
- You can drag and drop files into the Bid Documents upload area or click UPLOAD FILE(S) to browse.
- Maximum file size is 10MB per file; total upload limit is 25MB.
Step 5: Submit or Decline the Bid
- Click SUBMIT BID to complete the process.
- If you're unable to bid, click DECLINE TO BID and provide a brief reason if prompted.
After submission, your bid status will update to BID SUBMITTED in the QuickSourceBids dashboard.
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Need More Help?
For further assistance, contact VIVE's customer service:
Available 9:00 am - 6:00 pm Monday - Friday EST
- Online chat under the "Help" icon
- Email: support@getvived.com