Responding to a Bid (QuickSourceBids)

Vendors invited to submit a bid through VIVE's QuickSourceBids platform (RFP Tool) can follow the steps below to view, respond to, and submit their proposal for consideration.

Access Your Dashboard

1. Log into your VIVE account.
2. On the Dashboard, locate the To-Do or Bids & Invites section.
3. Click the bid invitation link under Bids & Invites or navigate directly to the QUICKSOURCEBIDS tab.

Review Bid Details

You will be directed to the QuickSourceBids page with detailed proposal information:

• Work Location: View the project address.
• Contact Details: Client contact info is listed here.
• Bid Dates: Review due date, project start date, and reminder date.
• Bid Instructions: Follow any specific client notes (e.g., separating labor and materials).

Enter Bid Information

Complete the form on the right-hand side of the screen:

• Proposed Start Date / End Date: Use the date picker tools to select dates.
• Labor: Enter the cost for labor only (required).
• Materials: Enter the cost for materials only (required).
• Total Price: Automatically calculated from the labor and materials fields.
• Bid Comments: Add any clarifying notes or details about your proposal.

Note: Fields for Labor and Materials are mandatory. A comment or document upload is also required to submit the bid.

Upload Supporting Documents

• You can drag and drop files into the Bid Documents upload area or click UPLOAD FILE(S) to browse.
• Maximum file size is 10MB per file; total upload limit is 25MB.

Step 5: Submit or Decline the Bid

• Click SUBMIT BID to complete the process.
• If you're unable to bid, click DECLINE TO BID and provide a brief reason if prompted.

After submission, your bid status will update to BID SUBMITTED in the QuickSourceBids dashboard.

________________________________________________________________________________________________________________

Need More Help?

For further assistance, contact VIVE's customer service:

Available 9:00 am - 6:00 pm Monday - Friday EST

• Online chat under the "Help" icon
• Email: support@getvived.com