VIVE's Contract Management tool allows clients to store all service agreements in a single, searchable, centralized location. The platform provides automated alerts and notifications for upcoming contract expirations and renewal dates, ensuring your team never misses a critical deadline. This digital repository streamlines oversight, keeping managers in full control of vendor contracts across their entire portfolio.
Contracts
The Contracts section of the Dashboard lists all contracts the client has entered into VIVE to be housed in the system.
Contracts Overview
At the top of the Contracts section, a summary panel gives you an at-a-glance view of your portfolio's contract status.
| Metric | Description |
|---|---|
| Draft Contracts | Contracts that have been started but not yet finalized. |
| Active Contracts | Contracts currently in effect. |
| Renewed Contracts | Contracts that have been renewed. |
| Expired Contracts | Contracts whose expiration date has passed. |
| Archived Contracts | Contracts that have been archived and are no longer active. |
| Total Contracts | The total number of contracts in the system, across all statuses. |
Click any metric to jump directly to a filtered list of contracts in that status.
For example, click "Active Contracts" to open the fully interactive Contract Management table, sorted to show all active contracts.
Managing Contract Information
Managing contract information is essential for tracking important dates, financial commitments, and renewal terms.
Click the edit icon to open a contract's details, where you can adjust the contract name, modify the start and expiration dates, upload supporting documents, and more.
Definition of Terms
| Field | Description |
|---|---|
| Contract Name* | Enter or update the name of the contract. |
| Contract Start Date* | Select or modify the start date of the contract. |
| Contract Expiration Date* | Select or modify the expiration date of the contract. |
| Cancellation Alert Reminder Date | Set a reminder date for contract cancellation alerts. |
| Contract Billing Frequency | Choose the billing frequency (e.g., Annually, Quarterly, Monthly). |
| Delivery Method of Cancellation Notice | Select the preferred delivery method for cancellation notices from the dropdown list. |
| Total Contract Value ($) | Enter the total value of the contract. |
| Early Termination Terms | Specify any applicable early termination terms. |
| Contract Auto-Renews | Indicate whether the contract auto-renews (Yes/No toggle). |
| Contract Files | Upload and manage contract-related files (e.g., PDFs, images, or other documents). |
Note: Fields marked with an asterisk (*) are mandatory and must be completed to save changes.
Need More Help?
For further assistance, contact VIVE's customer service:
Available 9:00 am - 6:00 pm Monday - Friday EST
- Online chat under the "Help" icon
- Phone: 844-476-8038
- Email: support@getvived.com