QuickSourceBids
The QuickSourceBids section of the dashboard provides clients with a comprehensive list of all bids they have created within the VIVE platform. This interactive table allows users to monitor bid statuses and access specific proposals quickly. Only clients utilizing the QuickSourceBids feature will see proposals in this section. If the feature is not enabled for your company, this section will appear blank.
Figure 2.8
Key Features
- Interactive Table: The QuickSourceBids table is fully interactive, allowing users to click on different categories to view specific bids.
- Released Proposals: This category displays bids that have been released to vendors and are awaiting responses.
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Navigating QuickSourceBids
Viewing Released Proposals
- Access the Dashboard: Log in to VIVE and navigate to the dashboard.
- Locate QuickSourceBids: Scroll to the QuickSourceBids dashboard, as shown in Figure 2.9 QuickSourceBids.
- Select Released Proposals: Click on the Released Proposals category, highlighted in Figure 2.9, to view the list of bids currently awaiting vendor responses.
Example: In Figure 2.9, the dashboard shows that there are 50 bids under Released Proposals.
Figure 2.9
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Reviewing Individual Bids
- After selecting Released Proposals, the system will display the 50 contracts that have been sent to vendors.
- Each bid entry provides essential details such as the bid name, release date, vendor response deadline, and current status.
- Click on an individual bid to view its full details, including vendor submissions and bid-specific documents.
Figure 2.10 illustrates how the list of released proposals is displayed within VIVE.
Figure 2.10
Important Notes
- Vendor Responses: Once a bid is released, vendors must submit their responses before the bid due date.
- Bid Closure: After the response deadline, the bid will be closed to future submissions, and the bid is ready to be awarded.
Troubleshooting
- No Bids Displayed: If no bids are visible in this section, verify that the QuickSourceBids feature is either enabled for your company or this feature is not actively being used.
- Unable to Access Released Proposals: Ensure that you have the necessary permissions to view the site the bid is assigned to.
Definition of Terms
Draft Proposals | Proposals that have been created but not yet released to vendors. These are still in the editing stage and can be modified by the client before submission. |
Released Proposals | Proposals that have been finalized and sent to vendors for bidding. These proposals are open and awaiting responses from vendors before the bid closing date. |
Closed Proposals | Proposals for which the bidding period has ended. Vendors can no longer submit responses, and the client is reviewing received bids to determine the award. |
Cancelled Proposals | Proposals that have been withdrawn or terminated by the client before being awarded. Vendors are notified that the proposal is no longer active. |
Awarded Proposals | Proposals that have been reviewed, and a vendor has been selected as the winner of the bid. The contract is awarded to the chosen vendor, and the bidding process is complete. |
Total Proposals | The sum of all proposals created by the client, including draft, released, closed, cancelled, and awarded proposals. This provides an overall count of bidding activity within the platform. |
If you would like to see how to add and manage bids click here: QuickSourceBids Management
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Need More Help?
For further assistance, contact VIVE's customer service:
Available 9:00 am - 6:00 pm Monday - Friday EST
- Online chat under the "Help" icon
- Phone: 844-476-8038
- Email: support@getvived.com